Student Travel through Differential Tuition
The Caine College of the Arts will set aside funds from Differential Tuition each semester to fund student travel to conferences and other events that contribute to their professional and creative development as artists and scholars. Successful proposals will be funded on a first-come, first-served basis until the allocated funding has been exhausted for the year.
Student proposals should include the following:
- A cover sheet provided by the college which gives an overview of the student’s travel needs. The cover sheet should be filled out by the CCA student and signed by a faculty advisor/sponsor before submittal to Ashley Tolman in the Dean’s Office.
- A one-page proposal describing the student travel in detail and how it will contribute to their professional/scholarly/creative development.
- A roster of all students participating in the proposed travel, including Aggie ID Numbers (A#s), declared majors, and projected graduation date (month/year) of each traveler.
- A one-page budget sheet provided by the college which specifies the cost of attendance per student.
- A list of any matching funding or funding for which the student/student group has applied, including Academic Opportunity Fund, URCO, Honors Program, RGS Undergraduate Travel Funding and RGS Graduate Student Travel Funding. Students are strongly encouraged to apply for matching funding for their proposals.
The awarding of student travel funds through Differential Tuition must adhere to the following guidelines:
- Funds are to be awarded to students who are majors in the Caine College of the Arts for legitimate travel and professional development opportunities, as certified by a faculty advisor or sponsor who will sign the cover sheet and budget form of the student’s travel proposal.
- Funds will be allocated on a per-student basis and not as a lump sum to a group of students. As such, budget sheets should reflect the per-student cost of travel.
- DT funds will cover up to 60% of approved costs of travel, such as transportation, lodging, and any applicable conference fees, up to a total of no more than $1,500.00 per student, per trip.
- Other related costs such as food, tickets to performances, museum entrance fees, extra hotel amenities, souvenirs, and personal purchases will need to be covered by the student or another funding source. Students are encouraged to seek opportunities for matching funding through their departments, the Honors Program, the Academic Opportunity Fund, and other campus entities to cover the other 40% of their travel costs which are not covered through DT funding.
- Proposals will not be funded retroactively, that is, for which travel or spending has already occurred. Proposals will not be accepted for the day of travel. All proposals must give at least ten days lead time for processing.
- DT funds for student travel cannot cover funding for study abroad opportunities. (Study Abroad scholarships can be found through the USU Office of Global Engagement).
- Students are responsible for making their own travel or working with Brooke Hirst in the CCA Business Services Office (located in the basement of the Dean's Office) to make arrangements.
- Travel must take place within six months of being awarded funds. As such, students should wait to apply for travel funding until 6 months before their travel takes place.
- Students who are awarded travel funding must work with Brooke Hirst in the CCA Business Services Office to submit the necessary travel authorizations no later than fourteen days prior to travel.
- Students must submit all receipts individually (not as group receipts) to Brooke Hirst via email@example.com within two weeks of return from travel. All receipts must be itemized with student's name, date, amount of purchase, and payment type (Venmo, CashApp, ApplePay, or cell phone screen shots are not acceptable proofs of payment). Airfare purchased with airfare credit is a non-reimbursable expense per university policy.
Upon Return from Student Travel
- Submit all receipts to Brooke Hirst via firstname.lastname@example.org for reimbursement.
- Submit a written synopsis, including photos, of your travel to Whitney Schulte in Production Services for possible cover in the CCA Newsletter.