The Caine College of the Arts will set aside funds from Differential Tuition each semester to fund student travel to conferences and other events that contribute to their professional and creative development as artists and scholars. Successful proposals will be funded on a first-come, first-served basis until the allocated funding has been exhausted for the year.
Student proposals are submitted through ServiceNow.
Proposals must include:
- A one-page summary describing the student travel in detail and how it will contribute to their professional/scholarly/creative development in ServiceNow. (Note: Must indicate the virtual attendance of a conference, symposium, workshop, etc.)
- If applicable, a roster of all students participating in the proposed travel, including Aggie ID Numbers (A#s), declared majors, and projected graduation date (month/year) of each traveler.
- Any pending or awarded matching funds for which the student/student group has applied. Students are strongly encouraged to apply for matching funding for their proposals.
- A faculty advisor who supports the student's travel. Students should notify their faculty advisor of plans to submit a proposal.
- Students who are majors in the Caine College of the Arts are eligible to receive funds for legitimate travel and professional development opportunities, as certified by a faculty advisor and department head who will sign the electronic proposal through Service Now. Travel assistance will also be available to students for one semester following graduation (i.e., summer semester for students who graduate in May).
- Funds will be allocated on a per-student basis and not as a lump sum to a group of students. As such, budget sheets should reflect the per-student cost of travel.
- DT funds will cover up to 60% of approved travel costs, such as transportation, lodging, and any applicable conference fees, up to a total of no more than $1,500.00 per student, per trip. Individual student funding is capped at $3,000.00 per academic year.
- Other related costs such as private lessons, food, tickets to performances, museum entrance fees, application fees, regular travel associated with course requirements, extra hotel amenities, souvenirs, and personal purchases will need to be covered by the student or another funding source. Students are encouraged to seek matching funding opportunities through their departments, Academic Opportunity Fund, RGS Undergraduate Travel Funding, RGS Graduate Student Travel Funding, Honors Program, and URCO to cover the additional 40% of their travel costs not covered through DT funding.
- Proposals will not receive funding retroactively, that is, for which travel or spending has already occurred. Give at least ten days of lead time for proposal processing. Submissions will not be accepted within ten days of travel.
- DT funds for student travel cannot cover funding for study abroad opportunities. (View Study Abroad scholarships at USU Office of Global Engagement).
- Students are responsible for making their travel or working with Kelly Bateman in the CCA Business Services Office (located in the Dean's Office) to make arrangements.
- Travel must take place within six months of being awarded funds. Students should wait to apply for travel funding until six months before their travel takes place.
- Students awarded travel funding must work with Kelly Bateman in the CCA Business Services Office to submit the necessary travel authorizations no later than fourteen days before travel.
- Students must submit all receipts individually (not as group receipts) to Kelly Bateman via firstname.lastname@example.org within two weeks of return from travel. All receipts must be itemized with the student's name, date, amount of purchase, and payment type (Venmo, CashApp, ApplePay, or cell phone screenshots are not acceptable proofs of payment). Airfare purchased with airfare credit is a non-reimbursable expense per university policy.
Returning From Travel
- Submit all receipts to Kelly Bateman via email@example.com for reimbursement.